Company Secretary Services

Professional Company Secretary Services

Complete Compliance Solutions

Statutory Compliance
Corporate Governance
Regulatory Support

Starting from HKD800/year

Annual Filing Services

Annual Filing Services

Timely Compliance Management

Annual Returns
Financial Statements
Regulatory Filings

Comprehensive Support

Business Services

Company Secretary Service

Ensure compliance with all the statutory requirements and keep updated records at the Companies Registry

SharedOffices connects you with the best professional company secretary service providers in Hong Kong. Our partners offer comprehensive services including director changes, branch registrations, business nature updates, share transfers, annual returns filing and maintaining Significant Controllers Registers for your business.

Through our convenient platform, you can easily track statutory filing requirements and due dates. Stay compliant and avoid penalties with simple monitoring via your mobile device or tablet.

Features

Professional Company Secretary Services – Experience, Expertise, Competitive Pricing, and Confidence!

Over 10 years
of solid experience

Extensive experience in helping clients meet statutory compliance requirements under Hong Kong Companies Ordinance.

7 Premium
Business Locations

Strategic locations across Hong Kong including Causeway Bay, Sheung Wan, TST, Mongkok, Kwun Tong, San Po Kong and Kwai Fong.

Value-Added Services

Comprehensive service plans including virtual office, trademark registration, accounting, auditing & taxation services.

User-Friendly
Online Platform

Easy-to-use self-service platform for hassle-free management of your company secretarial needs.

Our Packages

Plan S1

HK$800 /year
  • Company Secretary Service
  • Annual Return Filing
  • SCR Maintenance
  • Business Registration Renewal
  • Company Registers Maintenance
  • AGM Minutes Preparation
  • Corporate Changes Service
  • Business Address Service
  • Mail Handling
  • Priority Support

Plan S2

HK$1,780 /year
  • Company Secretary Service
  • Annual Return Filing
  • SCR Maintenance
  • Business Registration Renewal
  • Company Registers Maintenance
  • AGM Minutes Preparation
  • Corporate Changes Service
  • Business Address Service
  • Mail Handling
  • Priority Support

Plan S3

HK$2,888 /year
  • Company Secretary Service
  • Annual Return Filing
  • SCR Maintenance
  • Business Registration Renewal
  • Company Registers Maintenance
  • AGM Minutes Preparation
  • Corporate Changes Service
  • Business Address Service
  • Mail Handling
  • Priority Support

More Company Secretary Services

We understand that businesses evolve and change during their lifecycle. Our professional team handles all statutory compliance requirements, allowing you to focus on growing your business.

Company Name Changes

  • Limited Company Name Change HKD$800
  • Unlimited Company Name Change HKD$300
  • Branch Name Change HKD$300

Business Updates

  • Change of Business Nature HKD$300
  • Change of Registered Address HKD$300
  • Change of Trade Name HKD$300

Director & Secretary Changes

  • Director/Secretary Appointment HKD$300
  • Information Update HKD$300
  • Resignation Processing HKD$600

* Government fees are not included in the above prices

Essential Statutory Services

HKD$500

Annual Returns Filing

Preparation and submission of Annual Returns (AR)

HKD$300

SCR Preparation

Significant Controllers Register preparation and maintenance

HKD$400

Company Registers

Preparation of Members, Directors & Secretary registers

From HKD$16/Month

e-Company Directory

Digital company information management system

Our Core Secretary Services

Annual Compliance

Annual Compliance Management

We ensure your company meets all statutory requirements and deadlines. Our comprehensive annual compliance service keeps your business in good standing with Hong Kong authorities.

Services include:

  • Annual Return Filing
  • Business Registration Renewal
  • Annual General Meeting Minutes
  • Statutory Records Maintenance
Corporate Changes

Corporate Changes Management

Handle all types of corporate changes efficiently and ensure proper documentation and filing with relevant authorities.

Services include:

  • Company Directors & Secretary
  • Registered Office Address
  • Share Capital & Transfers
  • Company Name & Business Nature
Statutory Records

Statutory Records Maintenance

Professional maintenance of all required statutory records and registers in compliance with Hong Kong Companies Ordinance.

Services include:

  • Significant Controllers Register (SCR)
  • Register of Directors & Secretary
  • Register of Members & Share Transfers
  • Minutes Books & Statutory Documents

Frequently Asked Questions

A Company Secretary in Hong Kong is responsible for ensuring the company complies with statutory requirements, maintaining company records, filing annual returns, and handling corporate changes.

Yes, under the Hong Kong Companies Ordinance, every company must appoint a Company Secretary within 14 days of incorporation.

Pursuant to section 475 of the Companies Ordinance, one can be the sole director and shareholder of a private company but cannot act as its Company Secretary at the same time.

According to the Companies Ordinance of Hong Kong, a HK company secretary must satisfy the following requirements:
  • In the case of the company secretary being a natural person, he/she must be ordinarily residing in Hong Kong
  • In the case of the company secretary being a body corporate, its registered office or place of business must be in Hong Kong

A company which fails to deliver its annual returns within the prescribed time period is subject to higher registration fees:
  • 42 days to 3 months late – HKD$870
  • 3 to 6 months late – HKD$1,740
  • 6 to 9 months late – HKD$2,610
  • Over 9 months late – HKD$3,480

Additionally, the company and every responsible person may be liable to prosecution with a maximum penalty of HKD$50,000 and a daily default fine of HKD$1,000.

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